In the present business world, Companies are increasingly becoming dependent on Information technology. In this scenario, it is vital to manage IT resources efficiently. The deep integration of IT in the organisation’s functioning has created a need for a compact IT management mechanism. Herein comes the role of Software Asset Management.

 

What is Software Asset Management?

Software Asset Management is a vital part of the discipline of IT Asset Management. In layman terms, SAM is the total of processes and infrastructure in the effective management of a Company’s software resources. SAM aims to reduce IT costs, enhancing IT responsiveness, and end-user productivity. It also plays a significant role in controlling the legal and business-related risks concerning software assets.

 

What Are The Benefits Of Software Asset Management?

Benefits to The Business

With the help of SAM, the entire software resources are organised and monitored in a better way. The system provides full visibility of the Company’s software estate enabling effective management

Compliance

The organised software asset allows the Company to renew software licenses on time. That saves the Company from the fine and other consequences related to non-compliance. The automated system helps in prompt responses and thus saves time and money both.

Efficiency

Company has all updated and detailed records about the software resources. And, SAM takes care of license-related issues and is always ready for an audit. The result of this is increased efficiency in the overall functioning of the enterprise. Also, the Company does not need to employ extra resources for acquiring or renewing licenses.

Agility

Whether it is for an audit or clear records of the use of the software, the Company is always ready and up to date with software related data. As companies are becoming increasingly dependent on software, this ultimately makes the Company prompt and efficient.

Cost-effectiveness

The whole process of SAM results in the efficient management of IT resources. It minimizes waste and gets rid of any software not needed by the enterprise. All this ultimately leads to cost-effectiveness.

 

Benefits to the Different Departments Within an Organisation

IT Department

SAM organises the entire IT resources of the Company, giving a clear picture of the real scenario. In other words, SAM helps decide the software future of the enterprise with the help of data regarding the installed, used, and unused software assets. With this, the IT department can quickly determine the software that should be upgraded, released, or procured for the proper functioning of the entire organization. Apart from the benefit of superior information and control on software assets, it also brings interdepartmental parity.

Legal Department

Software vendors have a right to conduct a software compliance audit, and that can happen anytime. With SAM as a trusted partner, your Company will always be ready for unexpected reviews. Also, some vendors have a rule where your Company needs to conduct a self-audit once a year. In contrast to spreadsheets that can cause confusion resulting in loopholes, SAM makes everything readily available with a click.

Procurement Department

Just like a failed audit, being over licensed too results in a loss. SAM helps to get an accurate picture of the software needs of the organisation. As a result, the Company is in a better position for negotiations with software companies. The Company is well informed to renew licenses of the required software with the vendor and provide timely feedback to the vendor.

HR Department

SAM provides the data and transparency that helps monitor staff compliance with the organisational policy. It is an essential element in decentralized cloud technology, making it more efficient and minimizing costs.

 

How to Benefit From SAM?

Yes, SAM is useful in the times that are witnessing an IT revolution. But the fact is that preparing a perfect SAM program for your organisation might use up months and years of your IT department. Even after the system is in process, around 75 per cent of the SAM managers will end up spending a lot of time on transactional license management tasks including

  • Understanding all small details of software agreements terms and metrics
  • Developing a single compact software inventory for all software
  • Integrating the procurements to utilization

So, it is best to leave the job of creating a customised SAM to an expert company. When you outsource the work to another company, your IT department can concentrate on efficiently managing the resources. The best solution is a single tool that can gather information from various sources, making available real-time data about the IT network. The customised SAM will enable detailed reporting on financial exposure, unused licenses, and so on. With an end to end SAM Platform, a Company can skillfully handle risk and compliance leading to the efficient management of software estate.

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